Saturday, August 13, 2011

Outlook 2007 - My Settings

My favorite settings (and where to find the option):

Everything below starts within Outlook with Tools >

1. Options > Preferences > Email Options > "After moving or deleting an open item: Open the Next Item"

2. > Account Settings > Double-click an email address > More Settings > Advanced > Leave a copy of messages on the server.

3. > Options > Mail Setup Tab > Check box: Send immediately when connected.

4. > Options > Mail Setup Tab > Send/Receive button > Check: Schedule an automatic send/receive every 1 minute, and uncheck: Perform an automatic send/receive when exiting.

5. > Options > Mail Format tab > Stationery and Fonts button to Change email font to Automatic (default is light blue).

6. > Options > Spelling > Check: Always check spelling before sending

7. > Options > Other > Check: Empty the Deleted Items folder upon exiting

8. > Options > Other > Advanced Options &gt:
  • Uncheck Warn before permanently deleting items
  • Check Show Paste Options buttons
  • Uncheck Sync RSS Feeds to the Common Feed List
  • Startup in this folder: Inbox
9. > Options > Other > Reading Pane button:
  • Uncheck Mark items as read when viewed in the Reading Pane
  • Uncheck Mark item as read when selection changes
And here's how to change the location of the Data Folder. You'll want to do this fist, directly after installing Outlook.

You'll need to do this whenever you re-image your machine (or get a new one) if you want to use your existing Personal Folders. You may want to create a backup or copy of your Personal Folders just in case, but this works great.
  1. After initial install, close Outlook and go here to delete the newly created Personal Folders: c:\users\rls\appdata\local\microsoft\outlook (where 'rls' is your user name).
  2. Open Outlook. It will prompt for Personal Folder location. Point to your Personal Folders. 
Version: Microsoft Outlook 2007

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